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Administrative Supervisor

City of Tallahassee
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About Us

Tallahassee, a diverse community of nearly 200,000 residents, is the state capital and home to Florida A&M University, Florida State University, and Tallahassee State College. It is known for its national forest, freshwater lakes, and abundant parks and recreational activities. Located in the north-central portion of the state of Florida.

The City, as an organization, has a devoted workforce of approximately 4,000 people who come together to ensure the needs of the community are met through municipal services. These services include Police, Fire, Utilities (electric, gas, water, wastewater, stormwater), Parks and Recreation, Aviation-Tallahassee International Airport, and general municipal services. The City’s mission is to be the national leader in the delivery of public service.

The City of Tallahassee’s workforce is our community's lifeblood, we offer diverse career opportunities, a positive work-life balance, competitive compensation, exceptional wellness programs, and comprehensive benefits, all of which position us to be the premier employer of choice for this area.

Apply On Or Before

Apply on or before 11 pm on Friday, September 19th, 2025

Department Name

Treasurer Clerk's Office- Retirement Division

Job Specifications

Major Function:

The City of Tallahassee’s Retirement Office is looking for a motivated and detail-oriented Administrative Supervisor to join our team. In this leadership role, you’ll support the Retirement Director with senior administrative responsibilities, oversee core business processes and programs, and ensure the City’s Pension ordinances remain compliant with Federal and State mandates. You’ll prepare and deliver timely reports, supervise the Senior Retirement Benefit Analyst, and provide guidance to the Business Systems Manager on retirement processes and procedures. As the office manager in the Director’s absence, you’ll keep daily operations running smoothly while contributing to the efficiency and integrity of the City’s retirement programs.

What You'll Do:

  • Lead pension programs and projects, including system upgrades and policy changes.
  • Oversee the preparation and delivery of annual pension, actuarial, and Police & Fire reports.
  • Direct plan communications such as pension statements, Cost of Living Adjustments (COLA), and interest spread updates.
  • Guide staff development through planning, coaching, and evaluations.
  • Improve operations by streamlining procedures, automating workflows, and enhancing reporting tools.

For the complete job specification, listing essential duties and desirable qualifications, go to http://www.talgov.com/employment/hr-job-descriptions.aspx

Minimum Training & Experience

  • Bachelor’s degree in public or business administration or a related field and four years of professional staff or administrative experience; 

OR

  • Bachelor’s degree related to the field in which the vacancy exists and four years of professional, technical, staff, or administrative experience related to the field in which the vacancy exists: 

OR

  • High School Diploma or GED and eight years of professional, technical, staff, or administrative experience related to the field in which the vacancy exists.
  • Supervisory experience: At least one year of the required experience must have been in a supervisory capacity.

 

Preference may be given to candidates with experience in a Retirement System (FRS, etc.)

Salary Range

$27.9700 to $75.8988/hourly. Hiring rate generally will not exceed $53.2199/hour

Driver's License Requirements

  • Must possess a valid Class E State driver’s license at the time of appointment, or an equivalent license. NOTE: At the department director's discretion, the requirement for the noted license may be waived.

Benefits Information

The City of Tallahassee offers a comprehensive benefits package, including:

  • Paid vacation, sick leave, parental, and catastrophic illness leave
  • Defined benefit pension and defined contribution plans
  • Paid holidays
  • Tuition reimbursement
  • Medical, dental, and vision insurance
  • Life and long-term disability insurance
  • Pre-paid legal, critical illness, and auto insurance plans          

For more information about benefits offered to eligible City employees, visit ALEX or 2025 Benefits Summary.

Note: OPS employees are eligible for medical insurance plans but not eligible for paid vacation, paid sick leave, or paid holidays. Temporary employees (Non-OPS) are not eligible to participate in the City’s benefits programs