Executive Administrative Assistant 1-Health
Job Overview:
The Tennessee Department of Health is seeking an exceptional individual to support the Department’s Office of General Counsel in Nashville, TN. This position reports directly to the Deputy General Counsel and will work with three other attorneys. This position is responsible for performing executive level administrative duties such as organizing and planning large events; drafting and editing business letters; and knowledge of travel planning and expense reimbursement procedures. The salary range for this position is $39,900-$66,420 depending on experience.
Key Responsibilities:
Plan and facilitate large-scale meetings and conferences including assembling agendas, creating and distributing informational material, and coordinating with site and food vendors
·Manage travel arrangements by independently researching options for hotels, flights and ground transportation, make necessary reservations, and submit expense reports
· File time-sensitive documents with the Administrative Procedures Division, Equal Employment Opportunity Commission, and other agencies and courts
· Schedule and manage a high volume of meetings, conference calls, and appointments
· Draft business letters and other correspondence based on a general outline of points
· Monitor inventory of office supplies and equipment and place orders as needed
· Screen phone calls to the Office of General Counsel and address or disseminate accordingly
· Create and edit PowerPoint presentations
· Create, edit, and maintain Excel spreadsheets including tracking the progress of projects
· Attend and participate in interdepartmental meetings and training sessions
· Manage records according to relevant policies and procedures
· Other duties as assigned
· Regular attendance and punctuality
Ideal candidate:
· Highly developed interpersonal skills with the capacity to cooperate and build constructive relationships at all levels of interaction, both internal and external
· A strong sense of the importance of follow-up, follow–through, and attention to detail in all areas of responsibility
· Excellent verbal and written communication skills
· Superior time and record management skills
· Ability to maintain confidential information
· Experience with serving at the executive level
Education and Experience:
Applicants must meet the following criteria
· Graduation from an accredited college or university with a bachelor’s degree AND experience equivalent to substantial (two or more years) of administrative experience at an executive support level OR
· Graduation from a standard high school AND six or more years of executive support experience.
· Applicants must be proficient in Microsoft Office, Microsoft Outlook, and the use of office equipment including printers, scanners, and fax machines.
To apply:
Interested applicants should send a resume and a draft of a sample business letter to Ogc.Health@tn.gov.