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Ecology Grants and Loans Business Analyst (Management Analyst 3)

Washington State Department of Ecology
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Keeping Washington Clean and Evergreen 
 
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We have a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, Ecology is a good fit.

The Financial Services program within the Department of Ecology is looking to fill a Ecology Grants and Loans Business Analyst (Management Analyst 3) position. This position is located in our Headquarters Building in Lacey, WA
Ecology's Fiscal team members are highly sought after for their marketable skills due to having one of the State of Washington's most complex financial systems. Employee skills are utilized through knowledge of applicable state and federal laws, policies, and rules to maintain the integrity of financial data and provide direct services to staff. Ecology managers, the Governor, State Auditor, Office of Financial Management, and the Legislature can confidently use Ecology's financial information to make crucial decisions affecting the environment.

The Ecology Grants and Loans Business Analyst position provides consultation to a diverse workgroup of cross-program staff on projects and efforts to efficiently and consistently develop and implement agency policies, procedures, communications, and forms for agency grant and loan programs. This position collaborates with the Grants and Loans Business Lead to develop long-range strategic planning, and develop and track agency grant and loan performance measures.

We are looking for applicants who possess excellent people skills, the ability to prioritize a time sensitive workload, and the ability to produce accurate and timely work results.
As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability.

To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn, Twitter, Facebook, Instagram or our blog.
 

Local efforts... Diverse people... Statewide impacts
 
 
Duties
 
 

The mission of the Financial Services Division is to manage toward Ecology's long-term financial health in support of Ecology's mission. The Fiscal Office's vision is that our employees and customers have the knowledge and tools to meet their needs and the agency needs, producing zero audit findings.
 
Some of the key work activities performed by the Ecology Grants and Loans Business Analyst position include:
 
 
  • Participates in the agency wide Ecology Grant Group (EGG), which exists to establish a formal and authorizing environment to support Ecology grants and loans, the EAGL (Ecology Administration of Grants & Loans) system, steering committee, and the EAGL Business Team.
  • In partnership with Ecology Grant and Loan Business Lead and EAGL IT System Administrator, develops and delivers communications regarding EAGL system changes and enhancements. Provides summary of EAGL incidents (reported, resolved, and outstanding) to EGG. Works closely with Ecology Grant and Loan Business Lead and EAGL IT System Administrator to troubleshoot, test, and resolve system issues as they occur.
  • Analyzes changes related to moving the EAGL database to the cloud and subsequent system enhancements.
  • Collaborates with subject matter experts and project team members to develop communications and training materials.
  • Leads new grant/loan application design meetings with environmental program staff to assure that business and operational requirements are being met. Once developed, conducts new application testing.
  • Investigates and recommends solutions to improve grant and loan experience for Ecology and our customers.
  • Provides phone and online direction and guidance for internal and external users' questions, assigns roles in the EAGL system, and assists in user registration. Analyzes and resolves system issues.
  • In collaboration with or on behalf of Ecology Grant and Loan Business Lead:
  • Prepares, reviews and/or distributes formal correspondence, reports, meeting notices, and other documents.
  • Creates new tools and procedures that improve the customer service experience of agency staff seeking grant/loan information and guidance from the Fiscal Office.
  • Establishes partnerships and communication strategies to improve information sharing with agency staff.
  • Uses customer feedback to develop communication, information, and tools to self-service their needs.
  • In collaboration with Fiscal Manager, Human Resource Training staff, and/or Ecology Grant and Loan Business Lead, develops and updates EAGL, grants and loans training materials, forms, and checklists. Uses agency technology to develop short training videos to meet the needs of external and internal EAGL users.
  • Uses agency standard software and applications and performs complex operations to create and maintain agency documents and forms for internal and external use.
This recruitment will remain open until filled. The initial screening will be March 23, 2020. In order to be considered for the initial screening, please submit an application and all required materials on or before March 22, 2020. The agency reserves the right to make an appointment any time after the initial screening date.

Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.
 
Qualifications
Required Qualifications:
  
Bachelor's degree in business administration, public administration, health administration, law, environmental law, finance, economics, statistics, environmental management, environmental or public policy, or a related field.

AND

Three (3) years of experience conducting multidimensional research and analysis, formulating recommendations, and coordinating implementation and ongoing evaluation of programs and strategic and long-range planning activities.

OR

Master's degree in one of the fields listed above.

AND 

Two (2) years of experience conducting multidimensional research and analysis, formulating recommendations, and coordinating implementation and ongoing evaluation of programs and strategic and long-range planning activities.

OR

Equivalent experience may substitute year for year for education.


 
Desired Qualifications:
 
  • Two years of aggregate experience in any combination of the following areas:
  • Working with automated systems that include users from business and financial areas, and in coordination with information technology staff.
  • Working on a team that either developed requirements, or developed or implemented an automated system.
  • Demonstrated ability to communicate effectively, work collaboratively with, and present complex financial material, to all levels of managers and staff.
  • SharePoint experience to include uploading/downloading documents, creating document libraries and lists, and managing user permissions in lists, libraries and sites.
  • Demonstrated skills and ability to analyze an existing process, identify areas that need improvement, and develop new steps that will improve the efficiency and effectiveness of the process, i.e., "LEAN."
  • Demonstrated knowledge of state and federal contracting and procurement laws, policies, and procedures.
  • Demonstrated knowledge of state accounting systems, state laws, policies, and procedures regarding fiscal and administrative issues, and federal laws impacting financial activities.
  • Ability to negotiate with and influence both internal and external customers and entities by using negotiation skills and/or effective oral and written communication skills, while maintaining a recognized level of trust, respect, and confidentiality.

Special Requirements/Conditions of Employment:
 
Employee must read, sign, and abide by the Financial Services/Fiscal Office Agreement on Confidential Information (Part A) and Internal Control Responsibility (Part B), and Safeguarding and Preventing Misuse of Ecology's Data (Part C).


Why work for Ecology?

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment.

A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping the health and financial security of you and your family a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to work/life balance.

Ecology employees may be eligible for the following:

Student debt and how working for Ecology can help
Employees may be eligible for the Public Service Loan Forgiveness (PSLF) Program, which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
 
*See the Benefits tab in this announcement for more information
 
Supplemental Information
 
Application Instructions:
 
In order to be considered, applicants MUST include the following documents as an attachment to their application:
  • A cover letter describing how your experience, skills and abilities meet the required qualifications of this position.
  • A resume outlining your professional experience.
  • Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.
Please complete the applicant profile when applying for this position. Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume" may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."

Other Information:

If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail careers@ecy.wa.gov. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.

If you have specific questions about the position, please email Lisa Darnell at: lisa.darnell@ecy.wa.gov. Please do not contact Lisa to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.