Administrative Services Division Director

A bachelor's degree in business administration, public administration, or a related field, and seven years of progressively responsible administrative professional experience, including two years of supervisory experience preferably in a library, special district, or government. A master's degree in public administration, business administration, library/information science (from an ALA accredited program), or a related field may substitute for two years of experience. Successful completion of a criminal history background investigation is required prior to employment.  Position Summary:

This is highly responsible administrative, managerial, and advanced professional work directing the Administrative Services Division operations of the Alachua County Library District, an independent special taxing district.

An employee assigned to this classification has responsibility for the supervision and effective operation of all fiscal, procurement, human resources, information technology, planning, and facilities operations of the Library District, including the supervision of clerical and staff personnel; and the installation of effective procedures, practices, and processes.

Work is performed under the Library Director, with a high degree of sound independent judgment and initiative. Work is reviewed through conferences, reports and evaluation of results obtained.  Examples of Duties: Administers Personnel, Equal Opportunity, and Risk Management policies District-wide, assuring compliance with Board directives, Library District policies and procedures, bargaining union contract, and local, state, and federal law.

Administers all fiscal related functions (budget, capital planning, procurement, accounts payable and receivable, etc.) facilities construction and maintenance, insurance, contracts management and legal services.

Develops and monitors long range District objectives and plans including preparing the draft five year Long Range Facilities and Library Services Plan and annual Accomplishments document; initiates implementation of developed plans and policies.

 

Manages and coordinates the activities of subordinate administrators, managers, supervisors and employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance appraisals; and conducting departmental training and orientation. Plans and conducts staff meetings.

Coordinates County Human Resources Personnel, Equal Opportunity, Risk Management, and Procurement support services as authorized by the Library Director and Governing Board.

Recommends new and/or revised Personnel and Library Services policies to the Library Director, Board of Trustees, and the Library District Governing Board for approval. Recommends changes to classifications and annual pay plans to the Library Director.

Attends all meetings of the Board of Trustees and the Library District Governing Board; participates in discussions and makes recommendations. Serves as liaison to the Board of Trustees Policy Committee.

Administers Library District's employee recruitment, selection, performance review, and disciplinary processes in compliance with policy, local, state, and federal law, and bargaining unit contract.

Represents the Library Director, when necessary, at meetings to furnish or obtain information.

Conducts and analyzes research on library administration issues; compiles reports to be used as a foundation for District-wide strategic planning efforts.

In coordination with the Library Director, implements/administers the pension program.

Analyzes annual department budget proposals for impact on library services and programs; makes recommendations based on that analysis.

Initiates and coordinates grant projects that support and enhance District programs and services.

Coordinates the development and implementation of District-wide training opportunities and recognition programs for Staff and Volunteers.

Recommends additions and/or changes to the Library District employee benefits package, including pension. Monitors and makes recommendations concerning leases, contracts including collective bargaining contracts, interlocal agreements, and consultant services for the Library District subject to approval by the Governing Board.

Monitors the development of the Library District's Volunteer Program.

Participates in community and professional meetings to explain the activities and services of the Library District and to discuss and act on Library District issues.

Attends and actively participates in local, state and national conferences and workshops related to libraries and government services.

Performs related work as required.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS AND ABILITIES

Extensive knowledge of the principles and practices of business or public administration, and special district or local government administration.

Extensive knowledge of the methods, policies, practices, principles, and procedures of professional library work.

Thorough knowledge of administrative techniques and procedures, particularly those pertaining to library work and human resources management.

Considerable knowledge of counseling and interviewing.

Ability to effectively manage and coordinate the activities of subordinate managers and employees.

Ability to formulate long-range organizational plans and to put them in operation.

Ability to establish and maintain necessary administrative records and controls and to prepare periodic and special reports.

Ability to communicate effectively both verbally and in writing.

Ability to establish and maintain effective working relationships with peers, governmental officials, subordinates, civic groups and organizations, and the public.

Understand how and why Library policies and procedures were developed.

Ensure patron compliance of all policies and procedures through effective communication and enforcement.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee is occasionally required to reach and be mobile.

The employee must occasionally lift and/or move up to 25 pounds in the handling of books. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus associated with the constant use of printed matter and computer monitors.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.