Executive Assistant and Operations Manager
Executive Assistant and Operations Manager
Aegis Life, Inc.
Salary: Commensurate with experience
Do you want to turbo-charge your career out of the gate? Be on a fast-track career path as part of a fast-growing biotech team? Then you are at the right place.
Job Summary: Executive Assistant to the CEO and the Senior Management Team, and support office operations.
Full-time, work in Torrey Pines, San Diego office.
Aegis Life Inc. (Aegis)
Aegis is dedicated to the development, manufacturing, and global distribution of novel vaccines and therapeutics to protect against infectious diseases using the Fusogenix drug delivery system. Aegis is developing genetic vaccines against COVID and other infectious diseases. For more information go to: http://www.aegis.life.
Qualifications and Skills
Are you a team player with a get-it-done mentality who thrives in a fast-paced, team-oriented start-up environment? The best-fit person for this position is organized, detail-oriented, enjoys tackling diverse tasks, juggles deadlines, solves problems, likes to learn new skills, and is excited to be part of a dynamic team. Interested in being part of our team? Apply now!
Please provide a cover letter describing how you meet the job requirements and a resume that includes the contact information for three references.
Required:
· Bachelor’s degree, computer science/business administration/biology degrees are preferred
· Time management skills
· The ability to manage a list of tasks and follow through each task to its completion
· Strong Computer Software/Apps skills: Microsoft Office, Adobe, Zoom, Slack, DocuSign, G-suite, Google Calendar, Outlook, Dropbox.
· Willingness to learn new skills.
· Highly organized with strong attention to detail, follow-up, and prioritization skills
· Flexibility to respond in a variety of time periods/across multiple time zones
· ‘Do what it takes’/ hands-on approach
· Self-directed enthusiasm to thrive in a dynamic, fast-paced "start-up" environment
· Excellent interpersonal skills, history of working well with all levels of internal staff and outside parties.
· Able to create solutions and shows a results-oriented focus.
· Reliable, proactive, takes initiative, and anticipates needs.
· Excellent written and verbal communication skills
Preferred:
· Experience in a Biotech or a start-up environment.
· Project management experience
Roles and Responsibilities
· Manage calendaring, email shadowing, and proactively prioritize milestones, commitments & deadlines.
· Assist with all preparations for meetings, conference/video calls.
· Manage and monitor CEO meetings, providing timely reminders and assistance as appropriate.
· Communicate regularly with the senior management team throughout the day on schedule changes and priorities.
· Schedule travel itineraries and coordinate related arrangements.
· Coordinate, plan, and organize company events, including all-hands meetings and offsite gatherings.
· Assist with onboarding/welcoming new team members, and team members from other sites.
· Daily administrative office needs.
· Company Phone Calls (official company number only).
· Managing Post (sending, collecting, and distributing) and parcels (receiving and sending).
· Additional miscellaneous tasks as required for the success and growth of the business and the team.
· Handle expenses filing and office purchases
Aegis Life is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know. We welcome all.
To conform to U.S. Government regulations, the applicant must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.