Administrative Analyst III - Unclassified / Recovery Team
The City of Long Beach is the recipient of $255 million for the Long Beach Recovery Act, which will fund various economic, public health, and fiscal initiatives critically impacted by the COVID-19 pandemic. A Special Deputy City Manager and small staff team oversee all aspects of Long Beach Recovery Act implementation including the coordination of City Department programs, outreach, and communications, grant application opportunities, and the delivery of funds and services to Long Beach residents, businesses, and workers critically impacted by the pandemic.
The Administrative Analyst III will be a limited 2-year assignment, funded by Long Beach Recovery Funds. This position is unclassified and does not accumulate seniority as a classified position. The position is anticipated to have a hybrid schedule (a combination of office work and telework), consistent with City Hybrid Work Policy, and may request an alternative work schedule (9/80). This position is only open to those candidates who meet the minimum qualifications for Administrative Analyst.
EXAMPLES OF DUTIES
Reporting to, and under the general direction of, the Special Deputy City Manager for Recovery, the Administrative Analyst III will provide high-level project management and professional work related to grant seeking, grant writing, grant administration, and coordinating grant management activities on a Citywide basis to facilitate intersectional infrastructure and programmatic grants to maximize federal, state, county and philanthropic funding to Long Beach. The position has significant responsibility for capturing citywide priorities, identifying and tracking grant opportunities, providing technical assistance and training on City grant processes, enabling comprehensive and competitive grant applications, and reporting grant activity and progress to City management. The work includes both self-directed independent tasks that enable larger collaborative citywide grant-related processes as well as collaborative group work and project management techniques. The work also includes a combination of technical skills such as reading comprehension, business writing, contract monitoring, and time management, but also has a strong focus on social/emotional skills such as collaboration, critical thinking, problem-solving, decision-making, and relationship building.
These duties may include but are not limited to:
- Establish and maintain a citywide grants strategy and an inventory of citywide funding needs and work with the Steering Committee to recommend priorities for eligible/competitive grant-fundable projects.
- Keep abreast of federal and state grant programs; determine eligibility for a variety of grant proposals; coordinate and participate in the development of grant applications.
- Coordinate Infrastructure Staff Support and help lead the work of the Citywide Grants Committee.
- Research and analyze grant opportunities to make application recommendations to City management using an equity lens, consistent with the City’s grant strategy, the City’s Long Beach Recovery Act collective impact goals and the Racial Equity Toolkit.
- Provide technical assistance and develop training and support materials for departments in grant writing, preparation, and management.
- Facilitate interdepartmental coordination, including through the Citywide Grants Committee and Infrastructure Steering Committee, and facilitate communication on multi-departmental grant opportunities.
- Perform grant preparation, grant writing, composing narratives and preparing supplemental grant information including maps, attachments and exhibits.
- Develop or update policies, processes and procedures/administrative regulations for financial administration of grants; coordinate training and technical assistance in financial aspects of grant management and grant compliance in partnership with other City Departments.
- Maintain centralized reports of Citywide grant activity (grant applied for, grants awarded, grants closed, etc.); program evaluation and auditing, as well as financial analysis and tracking of grant funds.
- Proactively manage a high volume of outbound and inbound activity across team members and contacts in a goal and deadline-driven environment.
- Comprehend and make inferences from legal and administrative written materials (grant regulations and guidelines, City policies and procedures).
- Prioritizes work assignments. Learns job-related material through on-the-job training and/or independent study.
- Assist with special projects and other duties as assigned.
The successful candidates will possess the following:
- Strong understanding of the grant life cycle process including grant seeking, grant writing, and the grant management processes.
- Excellent writing skills including storytelling and persuasion, to be both concise and compelling in grant requests.
- Ability to anticipate needs and analyze problems, evaluate alternatives and recommend or adopt effective courses of action within areas of responsibility.
- Ability to be self-organized and independently prioritize a heavy workload and establish methods to accomplish multiple assignments and projects and successfully meet deadlines.
- Ability to explain and interpret regulations, practices, and policies regarding grant application, grant administration, and grant management activities; instruct others regarding grant application, grant administration, and grant management matters and respond to questions.
- Ability to work consultatively with employees at all levels of the organization and establish and maintain effective working relationships with various levels of officials in other agencies outside the City organization.
- A flexible and creative approach to their work and can thrive in a fast-paced and constantly shifting environment;
- Derives joy from community impact and can relate how their work is tied to outcomes that make Long Beach better.
REQUIREMENTS TO FILE
This position is only open to those candidates who meet the minimum qualifications for Administrative Analyst. This position is unclassified and does not accumulate seniority as a classified position.
- Graduation from an accredited college or university with a bachelor’s degree in Public or Business Administration, or a closely related field, and two or more years of professional experience as an Assistant Administrative Analyst, or an equivalent position.
- A Master’s Degree in one of the preceding fields may be substituted for one year of the required experience.
- Experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.
Interested candidates must submit their resume, letter of interest, and a work sample (5 pages max) along with their application by 4:30 pm on April 11, 2022 (Extended). Incomplete applications will not be considered.