You are viewing a preview of this job. Log in or register to view more details about this job.

Fiscal Analyst 2 (Accounts Receivable)

Washington State Liquor and Cannabis Board
Email

 WSLCB Vision
Safe communities for Washington State

Mission
Promote public safety and trust through fair administration and enforcement of liquor, tobacco cannabis and vapor laws.

This recruitment is open until filled. First review of applications will begin on May 12, 2022. We encourage all applicants to apply early. The hiring authority reserves the right to make a hiring decision at any time.

This position is currently eligible to telework. This position is required to work in the office 2-3 days per week. This may change as per business needs. 
Who we are
The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety and trust through fair administration and enforcement of liquor, cannabis, tobacco, and vapor laws. At the WSLCB we pride ourselves on creating the "wow" factor in everything we do. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance. We strive to be a great place to work by fostering a safe, open, inclusive and healthy work environment. We want to ensure that our organization is as diverse and inclusive as our great State of Washington.
 
We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business initiated process improvement.
 
Your opportunity at a glance:
  1. Do you have experience working in accounts receivable?
  2. Are you interested in a state government accounting career? 
  3. Do you have the minimum accounting credits or are you willing to complete these required accounting credits within 18 months of your hire date as a condition of your employment? 

Note: LCB offers tuition reimbursement for up to $3,500 per fiscal year when an employee reaches permanent status. Permanent status generally occurs within 6 months. 
If you answered yes to all 3 of these questions, then we encourage you to continue reading about an exciting opportunity for you to join our dedicated team of passionate professionals in our General Accounting Unit.  

Responsibilities for this position include:
As a Fiscal Analyst 2 in the General Accounting Unit, you will perform a variety of accounts receivable duties. Your main responsibility will be to process incoming payments, complete daily deposits, receive electronic funds transfers (EFT's), and record the cash receipts. The person we are looking for must be a self-starter and have the ability to work independently as well as in a team setting.
The General Accounting Unit’s responsibilities include accounts payable, accounts receivable, travel, and asset management. This position allows you to increase your state accounting knowledge by cross training with your coworkers who work in both accounts receivable and accounts payable. You will be joining a team who enjoy learning and teaching each other, and who work great together! The team also supports other WSLCB staff in areas such as audit, budget, enforcement and education, information technology, licensing, payroll, and purchasing/contracts.
An essential component of this position is to provide excellent customer service to our internal and external customers. This position complies with all laws and rules, federal policies and regulations, state policies and regulations governed by the Office of Financial Management (OFM), Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), and WSLCB policies/procedures related to accounting. The successful candidate will have the ability to provide timely and accurate financial data ensuring efficiency and maximum benefit of state resources.

WSLCB provides a modern work environment and excellent benefits including:
  • Training and career development programs
  • Tuition reimbursement
  • Flexible work schedules
  • Telecommuting opportunities
  • Generous wellness program
  • Onsite exercise facility
  • Active and engaging diversity program
  • Infant at Work program.
  • Organization's commitment to your personal health and well-being
  • Work/life balance.
  • Free parking
  • A comprehensive benefits package
Duties
Primary Duties Include:

  • Process payments received for taxes, fees, licenses, violations, and other state agencies through the mail and electronically.
  • Process deposits by scanning checks via a web-based online remote deposit capture system and process electronic fund transfer (EFT’s).
  • Record bank deposit adjustments, ensuring they are prepared and deposited according to the Office of State Treasurer (OST) requirements.
  • Occasionally take small deposits to our financial institution.
  • Allocate payments received to the appropriate revenue, expenditure, or general ledger codes in the payment log and record payments to the state accounting system.
  • Process accounting corrections as needed.
  • Monitor and process canceled checks, reissued checks, and maintain/update reconciliation spreadsheet as appropriate.
  • Monitor revenue balances in the suspense code to ensure that they are accurate, and cleared out in a timely manner. 
  • Assist customers with completing permits related to the importation of alcohol.
  • Provide guidance to other divisions on proper cash handling procedures. 
  • Maintain desk manuals for assigned duties.
Qualifications
Required Qualifications:

  • A bachelor's degree, which includes 18 quarter or 12 semester hours in accounting, AND one year of relevant professional experience.  

OR
  • Any combination of education and relevant professional experience totaling five years. (Education must include the required credit hours in accounting or a commitment to attain the required credit hours in 18 months).

The following certifications or degree may substitute for one year of experience:
  • Certified Public Accountant
  • Certified Internal Auditor 
  • Certified Government Financial Manager
  • Certified Management Accountant
  • A Master’s degree in a financial related field 
Our ideal candidate will also have the following desired qualifications:
  • Quick learner with the ability to apply critical and analytical thinking. 
  • Able to work with minimal oversight, identify what needs to completed, and proactively take appropriate action.
  • Adjust quickly to new priorities in a continuously changing environment.
  • Committed to continuously improving your accounting skills as well as agency accounting processes to increase efficiency and effectiveness. 
  • Experience working in accounts receivable and/or a financial institution. 
  • Experience researching and resolving customer accounts receivable issues.
  • Experience with state accounting system (AFRS). 
  • Entering, posting, and reconciling accounts receivable transactions. 
  • Processing deposits using an online remote deposit capture system. 
  • Reconciling general ledger accounts. 
  • Basic level proficiency using Microsoft Office programs: Word, Excel, Outlook, Power Point.
  • Understanding of Generally Accepted Accounting Principles (GAAP) government accounting and internal control processes.
  • Familiar with: 
  • Washington State Administrative and Accounting Manual (SAAM).
  • Revised Code of Washington (RCW). 
  • Washington Administrative Codes (WAC).
Supplemental Information
HOW TO APPLY

PLEASE READ THE FOLLOWING INFORMATION CAREFULLY TO ENSURE YOU HAVE SUBMITTED THE REQUIRED MATERIALS TO BE CONSIDERED.

IMPORTANT: To be considered for this position, you MUST include the following, failure to do so will result in your application being disqualified:
 
  1. Completed on-line application which includes current phone numbers and valid email addresses. You can create and application profile on www.careers.wa.gov by clicking on the "Apply Now" button on top of this page.
  2. Letter of interest, describing how you meet the specific qualifications for the position.
  3. Resume, detailing experience and education as it relates to the position.
  4. Three professional references to include a current or recent supervisor with current contact numbers and email addresses.
  5. Attach your unofficial transcripts showing you have taken 18 quarter or 12 semester hours in accounting. (If you do not attach your transcripts and you are offered an interview, you will need to send them to us prior to interviewing).

**A resume will not substitute for completing the "work experience" section of the application.

The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

COVID-19 Vaccination:
 Per Governor Inslee’s Proclamation 21-14 (Download PDF reader), state employees must be fully vaccinated against Covid-19. Special note that any offer of employment is contingent upon you providing verification of your vaccine status. No start date will be approved until you verify your status.

To further ensure public safety and in conjunction with our Governor's proclamation of stay home, stay healthy and current guidelines related to COVID-19, interviews at this time will be conducted by video or phone conference as part of our recruitment process.

Other
Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: "No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.

RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of marijuana, useable marijuana, or marijuana-infused products, or derive any profit or remuneration from the sale of marijuana, useable marijuana, or marijuana-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.

The Washington State Liquor and Cannabis Board is an equal opportunity employer and encourages applications from job seekers with diverse backgrounds. Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment. 

All qualified applicants will receive consideration for employment without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. You are welcome to include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email hrjobs@lcb.wa.gov or call (360) 664.1636. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6384.