You are viewing a preview of this job. Log in or register to view more details about this job.

Project Billing & Accounts Payable Specialist (2+ yrs exp)

Hobbs+Black Architects is seeking a full-time Project Billing & Accounts Payable Specialist with 2+ years project related accounting experience to join our team. This position operates on-site at our downtown Ann Arbor office headquarters.
The Project Billing & Accounts Payable Specialist will report directly to the Director of Accounting & Finance and will work closely with Project Managers in our offices to establish, maintain, and bill architectural projects. The Project Billing & Accounts Payable Specialist is responsible for all accounts payable and receivable functions for our multiple office locations.
Essential Duties
  • Set-up project accounts in accordance with project contract terms, maintain all project related files and close projects upon completion
  • Process monthly billing invoices, including all applicable back-up
  • Process consultant invoices, employee expense reports and monthly corporate expenses
  • Process cash receipts and match corresponding consultant invoices for payment
  • Handle project billing related inquiries from project managers and clients
  • Enter accounts payable invoices received and timely process payments as directed
  • Maintain AP files
  • Process incoming and outgoing mail
  • Enter payroll journal entries into accounting system
  • Reconcile bank statements and AP statements of account
  • Assist with monthly, quarterly, and yearly tasks and analysis projects
  • Answer phones in a timely and professional manner
  • General office supply inventory and order processing
  • Other miscellaneous office duties as needed
  • Highly developed attention to detail and accuracy
  • Strong organizational skills
  • Associate Degree in Accounting or related field
  • 2+ years of project accounting experience in an office
  • Knowledge of basic accounting principles
  • Understanding of architectural design firm, engineering firm or construction industry operations
  • Strong quantitative and analytical skills
  • General knowledge of accounting or project accounting software
  • Proficiency in Microsoft Office (Outlook, Word, and Excel)
  • Excellent interpersonal skills
  • Possess a professional manner and work ethic
  • Ability to excel in fast paced team environment
Hobbs+Black offers competitive benefits and an enthusiastic environment of professionals dedicated to excellence in architecture. We welcome a team-oriented individual to add to our firm’s history of success.
Candidates please submit a cover letter, resume, professional references, and salary requirements when applying for this position. Applications should be submitted to
Hobbs+Black Architects is an Equal Opportunity Employer.