You are viewing a preview of this job. Log in or register to view more details about this job.

Agency Public Records Officer

Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader), Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact with “COVID-19 vaccination” in the subject line.  

Keeping Washington Clean and Evergreen

The Administrative Services Division (ASD) within the Department of Ecology is looking to fill a Public Disclosure Officer (Management Analyst 5) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.

Take the lead in disclosure of vital natural resource data for an informed public, leading to better decision-making and transparent, accountable government. Leverage your creativity and innovation to discover and develop new and evolving methods to administer public records intake, production, and tracking in order to efficiently and defensibly further the Ecology mission of clean air, land, and water.
Develop new skills and boost your professional portfolio in a field that is growing rapidly with the growth of disjointed information siloes. Create and manage bridges between the public, executive staff, and our program records staff so that public record productions are timely and accurate. Enjoy a modern work environment with an innovative and motivated team, focused on accountability, trust, integrity, and customer satisfaction. Represent an agency dedicated to a healthy environment and informed public.

Enjoy the flexibility of a hybrid schedule, empowering work from home and office, providing less time in traffic and shrinking your carbon footprint. After the first three months, you will be able to work up to 80% of your time in an approved remote work location.

Program Mission: This position will report to the Information Governance Office (IGO) in the Administrative Services Division of Ecology. The Information Governance Office’s (IGO) mission is to administer records and information practices to mitigate risk, promote transparency, and provide excellent customer service to the public and our staff.

About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people.

Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:

  • A healthy life/work balance by offering flexible schedules and telework options for most positions.
  • An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
  • Continuous growth and development opportunities. 
  • A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
  • Opportunities to serve your community and make an impact through meaningful work.

Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. 

During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. This position is required to work in the office one day per week. Ecology is following current state guidance regarding mask requirements, health screening questions before entry, and social distancing. Looking ahead, Ecology has recently updated the agency policies on telework and flexible and compressed work schedules. Applicants with questions about position location options, telework, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” 
Application Timeline: This position will remain open until filled, with an initial screening date of August 8, 2022. In order to be considered for initial screening, please submit an application on or before August 7, 2022. The agency reserves the right to make an appointment any time after the initial screening date.

What makes this role unique?
This is a unique position because you will work with 10 different environmental programs like air quality, shorelines and water resources to ensure that record requests are timely and accurate. You will work closely with public disclosure coordinators in each program and region. In addition you will work with executive staff, the Information Governance Manager and the Attorney General’s Office to manage risks associated with record exemptions and challenging time constraints. The best candidate for this position will have excellent communication skills and be professional, discrete, and respectful of others.

What you will do: 

  • Provide expert advice and consultation to executive management regarding complex public disclosure issues that impact all agency programs. Recommend the appropriate deployment of agency resources to adequately respond to large or challenging requests. 
  • Formulate and implement Ecology’s public disclosure policy and procedures and develop agency-wide training. 
  • Represent the agency in legal consultation with the AGO on public records issues. Ensure policy and legal requirements are disseminated to agency executives, managers, supervisors and Public Disclosure Coordinators. Designated subject matter expert in legal requirements for PRA compliance. 
  • Monitor and analyze proposed or pending changes to state laws and rules that relate to public disclosure. Monitor and analyze developments in case law and implements necessary policy and procedure changes required for compliance. 
  • Coordinate with the AGO on the defense of PRA litigation as well as the formulation of the agency’s litigation position.  
  • Consult with program/regional coordinators to provide expert advice and guidance on PRA compliance and perform quality control and compliance audits of public records responses
  • Consult on complex public records issues, including scope of requests, interpreting laws, rules and policies, and legality of exemptions. Also assist coordinators with electronic records production standards, how and where to store and deliver records to requesters. 
  • Conduct monthly Public Disclosure Coordinator meetings, quarterly conference calls with the AGO, and semi-annual meetings with each program and region.


Required Qualifications:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify.

A total of nine years of experience and/or education as described below:

Professional level experience in two (2) or more of the following areas: 

  • Conducting research
  • Analyzing policies, laws, rules or regulations
  • Conducting business analysis and developing requirements
  • Leading business projects
  • Business policy development
  • Managing business operations
  • Supervising

Education: involving a major study in business administration, public administration, health administration, law, environmental law, finance, economics, statistics, environmental management, environmental or public policy or a related field. 

All experience and education combinations that meet the requirements for this position:

Special Requirements/Conditions of Employment: 

Obtain and maintain a valid driver’s license.

Desired Qualifications:

We highly encourage you to apply even if you do not have some (or all) of the desired experience below.

  • Two years dedicated experience working with electronic records search and retrieval at the enterprise -level of an organization. Experience includes searching for electronic files in various digital media such as email, file servers, and portable storage. 
  • Experience includes a demonstrated working knowledge of the legal requirements relating to litigation discovery and public records disclosure. 
  • Knowledge and understanding of RCW 43.21A.160 Department of Ecology – Confidential. 
  • Be highly organized and able to make quick decisions and provide guidance to Ecology staff statewide using advanced expertise in the interpretation of statutes and regulations. 
  • Have knowledge and understanding of RCW 42.56 Public Records Act, WAC 173-03 Public Records, and WAC 44-14 Public Records Act – Model Rules.

Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.

Supplemental Information

Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply.

Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?

  • Please call: (360) 407-6186 or email: and we will be happy to assist.
  • If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
  • If you need assistance applying for this job, please e-mail Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
  • If you are reading this announcement in print format, please enter the following URL to your search engine to apply: 

Application Instructions:

It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.

  • A cover letter describing why you are interested in this position.
  • A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
  • Three professional references.

Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. 
For Your Privacy:
When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):

  • Please be sure to remove private information such as your social security number, date of birth, etc. 
  • Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded. 

Additional Application Instructions for Current Ecology Employees: 
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.

Application Attestation: 

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. 

Other Information:

If you have specific questions about the position, please email William Falling at: William.Falling@ecy.wa.govPlease do not contact William to inquire about the status of your application.
To request the full position description: email

Why work for Ecology?

As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.

Ecology employees may be eligible for the following:

Student debt: how working for Ecology can help
The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See for more details.
To learn more about The Department of Ecology, please visit our website at and follow, like or visit us on LinkedInTwitterFacebookInstagram or our blog.

Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.  

Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.