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Management Analyst I - Fleet Division

City of Fairfield
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The City of Fairfield is accepting applications for a Management Analyst I vacancy within the Public Works Department Fleet Division!

 

The deadline to apply is December 27, 2023, at 5:00 p.m., with interviews tentatively scheduled for the week of February 5, 2024. 


The Management Analyst I will assist in the development, coordination, and monitoring of operating budgets and Vehicle Replacement Fund (VRF) budgets. Grant application, administration, and follow-up for special projects such as electrical infrastructure and battery electric vehicle procurement, will be essential. The ability to perform research, analyze, and make recommendations regarding vehicle utilization, efficiency, telematics, idle reduction technology, and total cost of ownership, are critical. The California Air Resources Board (CARB) regulations are a crucial part of the fleet regulatory environment, and it will be very important to have knowledge of and track this type of legislation.


This classification is represented by Fairfield General Management Association (FGMA) and offers an excellent benefits package including:

  • 5.5% COLA effective July 2024
  • CalPERS pension (Classic 2.5% @ 55 OR 2% @ 62 for new CalPERS member)
  • Generous contributions to medical, dental, and vision plans
    • 3 medical carriers to choose from: Kaiser, Sutter Health or Western Health
  • 144.86 hours of personal leave (cashable) annually, plus vacation and sick leave
  • City paid retirement health savings contributions and life insurance
  • 10.40% City paid deferred comp contribution (mandatory employee contribution is 4.10%)
  • A 9/80 work schedule with the 1st and 3rd Friday of every month off


WORKING CONDITIONS
Work is generally performed in an office setting with frequent interruptions, multiple deadlines, complaints, and peak workload periods. Position may require attendance at night meetings.

PHYSICAL DEMANDS
Work may include prolonged sitting, as well as light to moderate lifting, reaching, stooping, pulling, pushing, manual dexterity, clear speech, visual and hearing acuity. The need to transport files, paper and documents weighing up to 25 pounds is also required.

DISTINGUISHING CHARACTERISTICS
The Management Analyst I is the entry level class in the professional Management Analyst series that allows the incumbent to develop journey level knowledge and abilities. Under general supervision, incumbents perform the full scope of the more routine administrative analysis and research on new and current program activities as assigned, while learning City policies and procedures. As experience is gained, there is more diversity in assignments and greater independence of action within established guidelines. This classification is alternatively staffed with Management Analyst II and incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher-level class.
 
MINIMUM QUALIFICATIONS:

  • Education: Bachelor's degree from an accredited college or university with major course work in public administration or a closely related field is required. Master's degree in economics, public administration, finance, business administration, or information systems is preferred.
  • Experience: One year of professional level administrative experience that demonstrates application of the above knowledge, skills and abilities in either the private or public sector is required; public sector experience is preferred.

 

LICENSE AND/OR CERTIFICATE:

  • Possession of a valid Class C California Driver's License is required. A valid equivalent is acceptable during the application process.

 

Examples of Duties

Duties may include but are not limited to the following:

  • Assist in the development and implementation of department or City-wide goals, objectives, policies and procedures; analyze and recommend strategies to improve productivity, reliability, cost allocation, environmental quality and safety.
  • Assist with and perform department budget preparation, analysis and administration, including revenue forecasting and capital project financing; monitor expenditures; approve invoices and purchases; meet with department managers regarding expenditures and necessary adjustments.
  • Assist in the preparation of grant applications, leases and/or bond issues; assist in the administration of grants, insurance and risk management, investments and nonprofit foundations.
  • Gather and analyze data and make recommendations on a variety of municipal issues and problems, including administrative, fiscal, personnel and operational areas; conduct research and provide administrative assistance within a department; assist in the analysis and resolution of management information system problems and needs.
  • Represent the City or a department in a wide variety of meetings with local community groups, professional associations and other local entities as required.
  • Assist in the preparation of a wide variety of reports, manuals, procedures and publications; conduct policy and legislative analyses; make extensive use of spreadsheet and database programs.
  • Oversee a variety of special projects and assignments, including planning, organizing, coordinating and directing a variety of activities, such as communication and public information programs to foster public understanding of City goals, policies, programs and services.
  • Coordinate assigned work with related activities by other City departments, governmental organizations and public organizations; identify interdepartmental cooperation opportunities.
  • Establish positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff and the public.

Knowledge of:

  • Principles and practices of public administration.
  • Applicable federal, state, and local laws, codes, and regulations.
  • Research techniques, sources and availability of information, and statistical and fiscal analysis.
  • Basic methods and techniques of supervision, training, and personnel management.
  • Contract negotiation and administration; and grant writing and administration.
  • Methods and techniques of project and program development and administration, including budget development, administration, and evaluation.
  • Methods and techniques of written report preparation and presentation, and effective record keeping.
  • English spelling, punctuation, and grammar.
  • Occupational hazards and standard safety practices.
  • Modern office practices, methods and equipment, including personal computers and applicable software.
  • Techniques and principles of effective interpersonal communication.

Ability to:

  • Analyze financial, budgetary, administrative, operational, and organization problems; identify and evaluate alternatives; and make sound recommendations.
  • Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
  • Interpret and apply administrative and departmental policies, laws and rules; carefully analyze situations and adopt an appropriate and effective course of action within scope of responsibility.
  • Make adjustments to standard operating procedures to improve effectiveness and comply with regulatory changes as appropriate.
  • Explain and apply applicable laws, codes and regulations.
  • Negotiate and oversee contracts.
  • Consult effectively with management and staff.
  • Maintain confidentiality of sensitive information routinely encountered in the course of work.
  • Progressively assume more difficult responsibilities and demonstrate an understanding of advanced principles, practices, and techniques related to assigned duties.
  • Use a personal computer and a variety of word processing, spreadsheet and other software applications to produce complex reports, charts, spreadsheets and related documents.
  • Prepare clear and concise written administrative documents and reports and make oral presentations.
  • Observe and ensure practice of safety principles.
  • Establish and maintain effective working relationships.


THE SELECTION PROCESS:
 Based on the information provided in the application documents, the best-qualified applicants will be invited for further examination. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the examination may consist of an application screening, written and/or practical exam, oral interview, or any combination.
  
HOW TO APPLY:
Candidates must submit an online application via NeoGov/Governmentjobs.com by 5:00 p.m. of the closing date. If you have any difficulties submitting your online application, please call NeoGov's Applicant Support Line at (855) 524-5627.

If you feel you will need a reasonable accommodation for any portion of the testing/interview process, please contact Human Resources at (707) 428-7394 at least 1 week prior to the application deadline or examination date.
 The City of Fairfield is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism.