Associate Analyst

Associate Analyst (Data Analytics)

Salary Range

41.73 - 51.01

Job Description

The Superior Court of California, County of Alameda is accepting applications to fill an Associate Analyst position assigned to the Data Analytics Unit within the Executive Office.  Under general supervision, reporting to a Management Analyst or Principal Analyst classification, this position performs administrative, operational, financial, and analytical assignments in support of division or departmental operational activities. Provides technical support to professional staff and performs other related duties as assigned.
 
The Data Analytics Unit is responsible for statistical reporting of filings, dispositions, and other court activity, both internally, for judicial officers and court leadership, and externally, to the Judicial Council, justice system partners, and the public and press. Data Analytics staff monitor developments with and the local implications of statewide judicial officer and court staff workload models, as well as with the Workload-Based Allocation and Funding Methodology (WAFM), which determines how funds are allocated to each court. The Data Analytics Unit also works to support the implementation of new case management systems, developing and validating reports, and provides data in support of Executive Office analytical needs, including semi-annual revenue projections.

The current job vacancy is assigned to Data Analytics unit in Oakland, California.

Example of Duties

Note: The following are duties performed by employees in this classification; however, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all listed duties, or may perform portions of each section. The omission of a specific job duty does not exclude it from the position if the work is consistent with the concept of the classification or is similar or closely related to another stated job duty. 

1. Plans and organizes administrative or management studies or projects of moderate scope relating to the activities or operations of the assigned division or functional area.

2. Assists in the development and implementation of division or departmental goals and objectives. Gathers data and participates in surveys to analyze systems or procedures; makes recommendations on methods or systems to improve efficiencies and delivery of services.

3. Assists in developing and administering the annual budget, including gathering information and monitoring expenditures and revenue. 

4. Compiles and gathers data and prepares administrative or fiscal reports. This may include performing complex financial and statistical analysis, and preparation of budget estimates.

5. Assists in the preparation of monthly statistical reports for judicial officers and court leadership.

6. Compiles, cleans, analyzes, and formats data for statistical reports.

7. Retrieves, cleans, and merges statistical and financial data. 

8. Assists with data quality assurance for filings, caseload, and workload data. 

9. Prepares financial policies and procedures, trains court staff regarding these policies and procedures. 

10. Identifies and resolves a variety of financial and statistical issues through analysis, and collaboration with internal and external partners. Presents viable recommendations for problem resolution. 

11. Reviews contracts, invoices, and other Court agreements and performs various financial analysis and reconciliations. 

12. Coordinates all activities associated with grants and contracts, including assisting with preparation and writing of grant applications, ensuring timely and accurate submission. Assists in the development of the financial tracking and reporting mechanisms to monitor expenditures for grant funded programs. Monitors and tracks grant administration, ensuring compliance with policies and procedures in accordance with state, federal and organizational guidelines. Identifies and resolves compliance issues. Serves as liaison with Court Program Managers and external funding agencies; assists in the development and communication of financial and programmatic recommendations to Court Program Managers. 

13. Performs other duties of a similar nature, as assigned.

Minimum Qualifications

Education:
Possession of a Bachelor's degree from an accredited college. 

And

Experience:
The equivalent to two years of full-time professional experience in administrative, systems or operational analysis. 

Education Substitution:
Additional qualifying work experience as described above may substitute for the required education on a year-for-year basis. One year (2080 hours) of additional qualifying work experience will be considered equivalent to 30 semester units/45 quarter units.

Knowledge of Principles, practices and methods of administrative and operational analysis. Work planning, project management, data collection and analytical techniques. Financial and statistical practices and procedures. Fundamental grants administration and compliance tracking.

Ability to Independently conduct analytical studies; organize and prioritize work assignments and activities; exercise discretion and independent judgment in the performance of assignments Demonstrate excellent verbal, written communications and analytical skills; Synthesize data and compile results in a clear and concise manner. Prioritize tasks and manage competing priorities; Develop and maintain professional relationships with colleagues, internal clients, the public, and external agencies; Develop budgets, track expenditures and critical reporting requirements or timelines. Demonstrate strong problem-solving skills and develop effective resolutions. Prepare clear and concise reports and other written material. Work collaboratively in team environment. Utilize a computer and relevant software applications and other equipment as required.

This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States.

Hiring Process

The hiring process will include the following components:

• An initial screening of all application materials received including a completed application and supplemental questionnaire. A resume does not substitute for completing the application.​ An incomplete or partial application or supplemental questionnaire will result in disqualification.
• A review of the completed application and supplemental questionnaire to select the best-qualified candidates for the oral panel interview process.
• An oral interview that will be weighted as 100% of the candidate's final score. The oral interview may contain situational exercises.

The Court reserves the right to change the components of the examination process and may limit the number of candidates invited to the oral interview process to include only the best-qualified candidates should there be a large applicant pool.   

The application and supplemental questionnaire are used to evaluate the candidate's qualifications. If you are interested in the opportunity, it is recommended that you submit your application and supplemental questionnaire as soon as possible since this recruitment may be closed at any time should the Court receive a sufficient number of qualified applicants. 

If you require accommodation in the examination process because of disability, please call (510) 891-6021 to discuss.

Job Posting End Date

April 23, 2024