Property Analyst/Coordinator (Facilities)
Company Profile:
BLDG Partners LLC is a Southern California based real estate investment firm founded in 2010 focused on the preservation of affordable housing. We pursue opportunities to improve communities in urban and suburban markets across the country.
Position:
BLDG Partners is seeking a Property Analyst / Coordinator (Facilities) to join our growing firm dedicated to providing quality affordable housing across the US.
The role will report to one of the company’s Principals, and will require collaboration with the Asset Management and Acquisitions departments to support the company's growing affordable housing portfolio. The Facilities Coordinator will assist in managing and tracking service contracts, preventative maintenance, unit renovations, and capital projects at properties across the company portfolio. The ideal candidate is a well-organized self-starter, able to prioritize projects, able to work well within a fast-paced, entrepreneurial company, and must be able to work with multiple site teams at different properties.
Responsibilities:
Analytic Support
- Monitor and track timely submission of repairs required by lender, insurer, city inspectors
- Maintain an updated record of invoices from external partners and contractors
- Monitor and track compliance by site teams with required fire life safety inspections
- Monitor and track third party contracts to ensure they are current and valid
- Track planned and unplanned facility expenditures by site teams to ensure adherence to operating and capex budgets
- Evaluate new vendors and conduct market research to understand market pricing for various trades
- Assist in tracking responses to emergency situations (floods, fires, etc)
- Assist in tracking of pending insurance claims
Acquisition Site Reviews
- Participate in due diligence physical inspections of projects in the acquisition pipeline
- Help gather, review and organize service contracts
- Assist in the assessment of building systems
Operation & Maintenance Plans
- Ensure that Operation & Maintenance Plans for each site are up to date
- Track adherence to O&M plans by maintenance teams
Preventative Maintenance & Asset Preservation
- Track adherence to Preventative Maintenance Plans for each community
- Track status of preventative maintenance tasks at various sites
- Track and report flow of work orders at sites
Property Visits & Physical Inspections
- Assist site teams with REAC pre-inspections pursuant to NSPIRE guidelines
- Assist with routine property inspections and preparation of site inspection reports
Unit Turns & Capital Projects
- Assist in management of contractor bids for various projects at multiple locations
- Help site teams identify and screen maintenance and construction vendors
- Assist with tracking unit turns
Incident & Emergency Support
- Ensure that Disaster Preparedness Plans for each site are up to date
- Assist in the response to emergency situations (floods, fires, etc)
- Assist in tracking of pending insurance claims
Requirements:
- General familiarity with building systems
- Ability to maintain well-organized tracking documents for multiple projects
- Ability to prioritize tasks, develop sequencing plans for projects, and coordinate scheduling with internal and external partners
- Strong organizational skills
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite with working knowledge of Gantt and ProCore
- Familiarity with affordable housing is a plus but not a requirement
Relevant Trade School certification or college degree is preferred but not required. Compensation commensurate with experience. Benefits include health insurance. The role is based in Beverly Hills, CA, with remote work and field work as appropriate.