Program Support Assistant (Administrative) - Miami, Florida

Responsibilities

• The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity.
• The duties may include, but are not limited to:
• Reviews historical data and collects information using cost-benefit analysis techniques to determine new and recurring fiscal needs.
• Tracks employee hours by accounting codes, prepares monthly budget estimates, salary and benefit reports, and spreadsheets.
• Electronically creates procurement documents, prepares procurement requests for forms, publications, equipment, services and supplies.
• Prepares forms and documents, maintains logs, manages office calendars, receives visitors, directs calls, and maintains an inventory of property.
• Makes purchases per policy guidelines, manages purchase card personal accounts and reconciles transactions.
• Utilizes an automated timekeeping system in order to review individual timesheets for adherence to accurate/complete recording of time in pay status, and that proper leave documents are submitted.
• Provides advice and technical guidance to the supervisor and employees on recruitment procedures, personnel actions, WGIs, performance appraisals, learning contracts, etc.
• Administers new employee orientation and provides assistance with forms, identifies training, and provides advice on various Agency regulations, guidance, and work and/or administrative processes.
• Utilizes knowledge of travel regulations, policies and procedures in order to disseminate information and provide training to travelers.